When it’s time to move your office to another location there are a few things you should consider to make it a smooth transition:
1. Prepare a schedule for packing
Depending on the type of business you are in, you may have a lot files, books, machines, or other equipment and sensitive items that need special attention. It’s usually best to plan out the move 4-6 month ahead and plan backwards when to pack each type of item.
Moving out of an office building may also require some permits, licenses and insurance policies.
2. Allocate a budget and people for the task
Once you know what needs to be done, you will realize that this may require the help of emplolyees and may have costs you didn’t initially plan for, so plan ahead.
3. Select a moving company and cleaners 1-3 months before you need to move.
To make sure that you have everything booked and that you leave your old office clean without any problems, it’s best to do book early. Look for recommendations for moving and cleaning providers.
4. Design the new office 1-3 months before the move
Think of the space and how your items will fit there. If you need a new sign then order it well in advance of the move.
5. Make updates to your stationary and site 1-2 weeks before moving
Update your website, letterhead, print new cards, email business associates the new address and contact info, and make sure all scheduled meeting are set for the new location.
With all of this in place your move should be easy.